Overview of Role
As the Office Manager, you will be the heartbeat of the office, ensuring seamless daily operations, coordinating essential office functions, and providing a welcoming working environment that fosters focus and productivity. This is a role for someone who thrives in a dynamic work environment — managing essential routine tasks while remaining flexible enough to take on exciting new projects as they arise.
If you’re a proactive problem-solver who focuses on getting things done with energy and enthusiasm, eager to support and contribute to a collaborative team, this role is for you. An exciting aspect of this role is that it can grow with the individual, allowing them to implement new ideas and take initiative in areas that match their interests i.e. in finance, HR, marketing, sales.
Key Duties and Responsibilities
- Oversee the smooth day-to-day operation of the office, including welcoming visitors, answering the telephone, and processing mail
- Manage office upkeep and maintenance, including overseeing service contracts, implementing improvements, and managing service provider relationships
- Purchase office supplies, food and equipment
- Provide administrative support to the business, such as scheduling meetings, booking travel and accommodation, managing timesheets, and issuing NDAs
- Coordinate logistical tasks, including booking transport to move robots between sites and other operational needs
- Conduct fire evacuation drills and regularly test fire alarms, ensuring compliance with safety regulations and staff preparedness
- Organise company social events and help celebrate special occasions
- Develop and implement office policies and procedures to guide the operation of the office
- Assist with HR tasks, including recruitment, onboarding of new hires, and employee integration
- Run our work experience and intern programs, ensuring proper coordination and support while they are with us
Desirable Characteristics
- Confident, independent and reliable.
- Proactive with a hands-on mentality.
- Positive mindset.
- A friendly personality, always willing to go the extra mile for others.
- Excellent attention to detail.
- Excellent communication skills, both written and verbal.
- Adaptable to evolving priorities.
- Proficient in the use of Microsoft Windows, Office, Google.
- An effective multi-tasker.
- Excellent organisational skills.
What We Offer
- A varied range of tasks in a company with a relaxed team atmosphere and open communication
- The opportunity to work independently and shape your area of work according to your strengths
- We foster a supportive, family-conscious environment, allowing you to balance professional responsibilities with your family’s needs, including flexible hours for school runs and other commitments
Benefits
- Company pension
If you would like to apply for this role, please send your C.V. and cover letter to recruitment@dogtoothtech.com
No agencies please